Job Title – Special Events Manager
Reports To – Chief Development Officer
Direct Reports – Special Events Coordinator
CASA of Los Angeles mobilizes community volunteers to serve as advocates for children in LA County’s child welfare system who have been abused and neglected. The organization envisions a Los Angeles where every child has an advocate and the opportunity to thrive. CASA of Los Angeles is on a path over the next five years to expand services to vulnerable children in child welfare system so that it provides services to a meaningful number of the 30,000 children in the system every year.
Key to these efforts is growth in the number of volunteers trained each year, the number who stay active in a year, and in revenue raised from community partners and other donors.
With the support of the Chief Development Officer, the Special Events Manager will develop and implement the existing special events fundraising program, designed to raise philanthropic funds to support the programs of CASA of Los Angeles and to attract, introduce, and develop increasingly deep and meaningful connections with prospects, donors, event sponsors, and volunteers.
Position is located at the Edmund D. Edelman Children’s Courthouse at 201 Centre Plaza Suite 1100, Monterey Park, CA.
Lead and Manage all Annual Fundraising Events
- Lead, direct, implement and manage, in collaboration with event chair, Chief Development Officer, committee members, and other staff and volunteers, An Evening to Foster Dreams, the signature fundraising event of CASA of Los Angeles.
- Lead and direct all efforts to plan and execute our second biggest fundraiser, Wine+Art, an art auction featuring 175 pieces of donated art and tasting of donated wine, food and spirits.
- Set and meet financial goals of special events while keeping all expenditures within event budgetary guidelines.
- Build solid internal and external relationships that benefit special events and support of CASA/LA overall.
- Cultivate new and existing sponsors for all fundraising events.
- Hire, train and manage temporary event staff.
- Compose, edit and/or approve promotional correspondence and printed materials including, but not limited to, event invitations, promotional postcards, advertisements, targeted solicitation letters and social media platforms.
- Approve confirmation and thank you letters, and ensure that donors of all types are thanked in appropriate and timely ways for their support, and receive appropriate tax-related documentation.
- Develop and/or approve time lines, task assignments, and guest lists. Determine and/or approve venues, equipment needs, vendor contracts, insurance requirements, permit applications, security, signage, and other logistical matters.
- Develop and update checklists and other documentation of procedures to retain and improve knowledge transfer and training for new volunteers and staff members.
- Maintain confidentiality in donor-related environment with sensitive and confidential information.
- Manage in-kind donations as part of event success.
Creation and Management of Other Fundraising Events
- Plan and grow our already successful annual art auction, Wine+Art.
- Develop and implement additional new annual and periodic events of various types and focusing on various segments of the community, to raise funds and attract supporters for CASA of Los Angeles.
- Provide strategic leadership in conceptualizing and/or re-conceptualizing these events, introducing new elements and modifying existing elements of the events from year to year.
- Set and meet financial goals. Oversee all financial aspects of the events, including developing and monitoring budgets, preparation of financial reports, analysis of cost estimates, and reconciliation of expenses.
- A minimum three years of professional experience in the event industry, ideally in the Los Angeles non-profit sector.
- Successfully planned a special event that yearly raises $1,000,000+.
- Ability to work in an open office setting.
- Requires limited weekend and evening work is required throughout the year as needed and at major events.
- Demonstrated successful project, event planning, relationship building and management experience.
- Demonstrated excellent organizational skills to prioritize and manage multiple projects, and complete tasks with a high degree of accuracy and timeliness with minimal supervision. Perform effectively despite frequent interruptions and/or distractions.
- Strong interpersonal communications skills and incredibly positive attitude to establish and maintain cooperative working relationships and interact diplomatically and effectively with volunteers, administrators, donors, staff, colleagues and vendors.
- Demonstrated analytical skills to effectively assess performance of special events program and make recommendations for improvements.
- Preference to have solid relationships in the events and art communities.
- Preference to have planned or have experience with art auctions.
- Strong English writing, editing, and proofreading skills to produce appropriate donor acknowledgment letters and other correspondence, reports, and documents utilizing correct grammar, syntax, punctuation. Demonstrated excellent editing and proofreading skills.
- Demonstrated skill in recruiting, training and supervising support staff.
- Knowledge of fundraising principles and practices.
- Demonstrated knowledge of Windows operating systems and Microsoft Office Suite software.
- Ability to work evenings and weekends for special events, projects and meetings.
- Possession of a driver’s license and access to an insured vehicle to travel to off-site meetings and events.
- Ability to maintain confidentiality in a donor environment and use discretion in responding to inquiries.
- Ability to make oral one-on-one as well as group presentations to provide information on fund raising events.
- Demonstrated skill to develop, maintain and supervise the use of large computerized donor mailing lists, seating lists, etc.
- Ability to successfully pass a background check and LiveScan.
How to Apply
Applicants should send a resume, salary requirements and cover letter outlining how they meet the specific requirements of the position to firstname.lastname@example.org. Only applicants whose resumes are selected for an interview will be contacted.
Please note that the selected candidates will be required to submit to a full Livescan and background check.
CASA of Los Angeles promotes equal opportunity for all employees and applicants. In doing so, we comply with local, state, and federal laws and regulations to ensure an equal employment opportunity for everyone. We don’t discriminate in employment opportunities or practices on the basis of race, ancestry, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, citizenship, military service obligation, veteran status or any other basis protected by federal, state or local laws. Our policies and personnel practices are intended to ensure that all of us are treated equally with regard to recruiting, hiring, and advancement, and our decisions on employment are made to further the principle of equal employment opportunities for employees.